Variation of Employment Contract Letter Template – A Guide for Employers
As an employer, you may need to make changes to the terms of your employees` contracts from time to time. This may be due to changes in your business needs, changes in legislation, or changes in employees` roles and responsibilities. Whatever the reason for the change, it`s important to ensure that the process is handled correctly and that your employees are informed and consulted throughout.
One of the key steps in the variation of an employment contract is to provide your employees with a formal letter outlining the changes. This letter should include all the relevant information about the changes, including the effective date, the new terms and conditions, and any associated benefits or entitlements.
To help you get started, we`ve put together a variation of employment contract letter template that you can use as a guide. This template should be tailored to suit your specific needs and circumstances, but it provides a useful starting point for employers who are unsure about how to approach this process.
[Your Company Logo] [Date] [Employee Name and Address]Dear [Employee Name],
Re: Variation of Employment Contract
We would like to inform you that we are proposing to make some changes to the terms of your employment contract. The changes are as follows:
[Insert details of the changes – e.g. change in working hours, change in location, change in job title, etc.]The changes will take effect from [Insert date], and will be reflected in your salary and benefits package from this date.
We understand that changes to your employment contract can be unsettling, and we want to assure you that we have taken all necessary steps to ensure that this change will not have any adverse impact on your existing terms and conditions. In fact, we believe that these changes will be positive for both you and the company, and we are committed to working with you to ensure a smooth transition.
If you have any questions or concerns about the changes, please do not hesitate to contact [Insert name and contact details of HR representative]. We will be happy to discuss any issues with you and provide you with the support and guidance you need.
We appreciate your understanding and cooperation in this matter, and we look forward to continuing to work with you as part of our team.
Yours sincerely,
[Your Name] [Your Company]As you can see, the variation of employment contract letter template is designed to be straightforward and clear, outlining all the necessary information that your employees need to know about the changes to their contract. By using this template as a guide, you can ensure that your employees are kept informed and consulted at every stage of the process, and that the changes are implemented smoothly and fairly.
Remember, communication is key when it comes to making changes to your employees` terms and conditions. By keeping the lines of communication open and ensuring that your employees are fully informed and consulted throughout, you can help to minimize any negative impact on employee morale and productivity, and build a positive and proactive employee relations culture.